Screen first
Prioritize many candidate document sets, see why each may fit, and promote only the projects that warrant deeper work.
Screening procedureHow GAIA Civil works
From a project document set to a qualified next move.
GAIA Civil helps your team decide what deserves attention, understand the project record, verify the important evidence, and hand a better-prepared opportunity to the people who own the decision.
Start with the decision
Choose the level of review the project deserves.
The team does not need to force every opportunity through the same path.
Start full review
Move directly into a detailed, source-linked review when the project already has enough importance to justify it.
Full-analysis procedureFive practical steps
Reduce preparation work without giving away the decision.
Each step separates what the application prepares from what your team remains responsible for.
- 01
Define what a worthwhile project looks like.
Start with the products, applications, markets, exclusions, and commercial signals your team already uses to judge fit.
- GAIA Civil prepares
- GAIA Civil applies that approved context consistently across the document queue.
- Your team decides
- Your team owns the criteria and can change them as priorities shift.
- 02
Bring the project record together.
Associate plans, specifications, addenda, schedules, and available quantity sources with the same project. Upload them directly or use the browser extension to pull all tenant-relevant project documents from a supported bidding platform directly into screening or full ingestion.
- GAIA Civil prepares
- GAIA Civil organizes the material so relevant pages can be found and reviewed together.
- Your team decides
- Your team confirms the correct project, source set, and review scope.
- 03
Screen the queue or start a known priority.
Use screening to sort a large candidate set, or move a selected project directly into full review. Screening inside your workspace does not consume analysis credits; full analysis does, and you see the estimate before confirming.
- GAIA Civil prepares
- GAIA Civil surfaces likely fit, the reasons behind it, and the strongest supporting pages.
- Your team decides
- A person chooses pursue, review, reject, or deeper analysis.
- 04
Review requirements, quantities, and evidence.
Connect written requirements, drawing context, product information, quantity support, conflicts, and open questions.
- GAIA Civil prepares
- GAIA Civil keeps each material finding beside its source and shows where information is missing or uncertain.
- Your team decides
- Technical and estimating reviewers confirm meaning, method, suitability, and remaining questions.
- 05
Approve the next commercial move.
Package the qualified record for the people responsible for estimating, technical response, sales follow-up, or a stop decision.
- GAIA Civil prepares
- GAIA Civil assembles the Qualified Opportunity Report and the evidence needed for a clean handoff.
- Your team decides
- Authorized people approve any external communication, export, quote path, or bid action.
What the reviewer receives
A useful record, not another disconnected summary.
The output is organized for the next person in the workflow: the commercial lead, estimator, technical reviewer, or executive sponsor.
Evidence in context
Important findings remain connected to the document, page, sheet, section, detail, or region the source supports.
Work that can be checked
Quantity basis, formulas, assumptions, units, conflicts, and missing inputs stay visible to the reviewer.
Uncertainty that stays visible
Unsupported answers become a question, warning, or needs-input state instead of a confident guess.
Human responsibility
GAIA Civil prepares the evidence. Qualified people own the judgment.
Engineering suitability, approved equal decisions, final quantities, pricing, pursuit, customer communication, and bid submission remain human decisions. That boundary is part of the workflow - not fine print added at the end.
Common questions
What teams usually want to know before a walkthrough.
For configuration, architecture, integration, and operating details, use the technical documentation.
Does every project have to go through screening?
No. Screening is useful when a team has more candidate projects than it can review deeply. A known priority project can begin with full analysis instead.
What happens when plans and specifications disagree?
GAIA Civil keeps both sources visible, marks the conflict, and routes the question to the appropriate reviewer. It does not silently choose a technical interpretation.
Does GAIA Civil make the final pursue, estimating, or engineering decision?
No. It prepares the record and recommended next step. Qualified people retain responsibility for suitability, equivalency, quantities, pricing, pursuit, communication, and submission.
What should we bring to a walkthrough?
Bring a representative project set, the products or applications you care about, the way your team currently qualifies a project, and one or two examples of where manual review slows the next decision.
Walk through your real process
Bring one project set and the decision it needs to support.
We'll map where GAIA Civil can remove preparation work, what the reviewer should receive, and where your existing approval boundaries stay in place.